Virtual data rooms
Online data rooms enable secure 24 hour a day, 7 days a week access to documents from any location with Internet access. They can make a sales or fundraising process much easier for those involved by making information readily available to them on their desktops.
Allens Arthur Robinson is committed to providing practical solutions to enable our clients to establish and maintain online data rooms and Q&A processes without the constraints associated with physical processes.
Our clients have the benefit of our extensive experience in this field and our refined methodology that has been applied successfully to a diverse range of transactions.
We focus on close consultation between legal and technology staff and work in partnership with our clients to provide a solution tailored to the specific requirements of a transaction.
Exceeding expectations
Allens manages our clients' online data room and Q&A processes so that they run smoothly and within agreed timeframes.
The Allens online data room offering combines Allens' transaction experience and management skills with user friendly technology, resulting in a seamless, secure and reliable process.
Online data rooms enable:
- documents to be made available promptly, and only to the intended users;
- tracking of user access, to identify easily who can see what, and what they have accessed to date;
- secure and confidential communications with users; and
- a Q&A process which is easy to use and manage.
A distinct methodology
While the technology must be secure, efficient and user friendly, we consider it equally important that the online data room process is managed by a team who understand the legal and commercial implications of the process, so that from the client's and user's perspective, the process runs smoothly. Allens does far more than support the data room process. We offer not only the technology, user training and help desk support needed, but all staffing and services to establish and maintain the online data room, and liaise with users, so that online data room aspects can proceed seamlessly.
What was the question?
Allens' expert team is dedicated not only to tailoring the online data room and Q&A process to contain the desired technical features, but also to identifying associated commercial and legal issues. Online data rooms managed by Allens benefit from our extensive transaction experience and methods refined from comparable transactions.
The Allens online data room team, comprising dedicated experienced transaction lawyers and technology experts, is responsible for working closely with the transaction team to:
- provide an integrated and broad approach to document management, taking account of the overall business operation and transaction needs;
- plan the online data room and Q&A process, including by providing protocols and suggested workflows;
- help identify relevant materials for inclusion in the online data room;
- field all user enquiries in relation to the online data room and Q&A site, to enable our clients to focus on the ongoing transaction process and the numerous activities involved internally in answering questions;
- index and number documents;
- generate updated indexes and reports, enabling easy identification of any changes made; and
- simultaneously report on which users have accessed what documents.
We would be happy to provide a demonstration of basic features of our virtual data room and Q&A technology, please contact your Relationship Partner or Robyn Hanney, Head of Due Diligence.
